If you’re looking for work, you may have seen a few online job advertisements requesting a letter of intent. But what exactly does it mean? A letter of intent expresses your desire to work for a specific company. There may be a specific function you have in mind.
However, you can also submit a letter of intent to convey your interest in working for a company with no specific job openings published. You can use this letter to describe why you might be a good fit for the business if an appropriate position becomes available.
Format of Letter of Intent: How To Write an Intent Letter
The following are the fundamental steps to writing a general letter of intent that could be used to express an intent to purchase, work in, or plan a commercial arrangement:
Begin with a formal salutation. Find out the employer or hiring manager and include it in your letter. Contact the office if you are unsure who should get the letter.
Body Paragraph 1: Introduction
Introduce yourself and explain why you’re writing at the start of your letter. Mention that you are replying to a specific job posting. Otherwise, simply express your desire to work for the organization.
You have the option of describing the type of task you intend to accomplish.. For example, don’t get too specific if you want to be a manager or work in a specific department.
Body paragraph 2: Highlight Relevant Skills
This is where you relate your talents and abilities to the job description. Examine the job description and the requirements specified in it carefully. Mention one or two important job needs, then explain how you meet those requirements. Give detailed examples from your previous job experiences.
Explain how your abilities would make you a good fit for the company. The more closely your credentials fit the job specifications or the organization’s needs, the more likely you will be chosen for a job interview.
Body Paragraph 3: Call to Action
Finish your letter with a quick line on how you plan to follow up. If the job posting instructs you not to follow up, simply remark that you hope to hear from the employer.
Include the following professional and formal closing; “Sincerely” or “Yours truly” are frequently effective. Include a handwritten signature followed by your typed name if you are sending a printed letter. If you are sending the letter through electronic mail, please include your email signature at the end.
Sample Templates of Intent Letters
Below are the best sample letters of intent for job seekers and business collaborators:
The applicant’s address is shown below.
124 Main St.
Anytown, CA 12345
May 16, 2022
The company’s address is shown below;
The American Company
123 Business Road.
Business City, NY 54321.
Dear Miss Lee,
The American Company is a top employer for IT professionals. Since Computer-land released their list of best companies to work for, you’ve probably been overloaded with resumes. My degree is one more, but my experience sets me apart.
My IT experience allows me to apply all forms of technology to business processes. I know accounting, finance, inventory control, budgeting, vendor management, and operational processes.
I’ve worked with ICM, HEP, IBX, and HEP on mergers/acquisitions, high-growth challenges, technology replacements, and IT process improvement. I’ve delivered large technology projects on time, on budget, and on strategy.
I’d like to speak with you or someone in your company about how my skills can help.
Dear Mr. Eloka,
I’m interested in the library aide position at Acme University that was listed on Monster.com. I’m a recent college graduate with strong written and oral communication skills. I’m an excellent candidate for this position at your organization.
I can communicate effectively with diverse audiences. I greeted dozens of patrons daily as an administrative assistant at the Longmont Library. I answered emails and social media questions. The circulation department head praised my friendliness, patience, and professionalism.
I follow library best practices closely. I’ve worked with Ex Libris and Koha for two years. I know the OCLC input standards.
My experience, communication skills, and interpersonal abilities make me a good candidate. I’m happy to discuss my credentials.
Dear Mr. Sullivan,
I am writing to confirm my intention to accept Awesome University’s football scholarship. I’m excited to put on the fighting Lobos colors and start practicing with you this season.
Please send me information that will assist me in preparing for the season, such as enrollment, housing, and training. If you have any further questions, please contact me at 08037645678.
Thank you again for this opportunity, and I hope to see you again this summer.
Dear Sir/ Madam,
I’m applying for the internal auditor position after reading about it online. I’m a fresh graduate of Harvard accounting graduate who has gained experience in OJT.
I’ve attached my reference documents. I understand your requirements and believe I can help your company. The job requires internal and external auditors, and I can be as versatile as needed. I can help your company grow beyond its limits.
Dear Mr. Stevenson,
We’d like to buy Rain Gutters R Us, its inventory, and other assets. The following are the proposed transaction terms:
We’d buy Rain Gutters R Us at 123 Ekwusigo Street, including its facilities, logo, brand equity, and customer lists, as well as the office, field, and inventory equipment. In the deal, we’d assume outstanding debt of $50,000.
We’d pay $400,000 as follows:
- Purchase agreement deposit of $50,000
- $100,000 after 15 days transfer period
- Balance paid monthly for 6 months after closing
As part of this letter of intent, we require that you stop shopping for other buyers for 60 days so we can complete due diligence and finalize the agreement. We ask that you not disclose our intent to buy until the purchase agreement is signed and we can issue a joint press release.
If we’re chosen as buyers, we expect the process to take 45 days.
Dear Ms. Smith,
During my 12-year sales management career at ABC Inc., I was always impressed by your company’s sales record and customer service. My sales experience and knowledge would make me a good sales manager for Company XYZ.
As sales manager for ABC Inc., I’ve built a new team from scratch and increased sales by 15%. As the sales team lead, I oversaw a 30-person sales team and used data to set goals and objectives. I coach and train high-performing teams. I created a training manual to reduce onboarding from 90 to 2 weeks.
I’m a good fit for company XYZ. I’m skilled at uncovering actionable data insights to drive customer loyalty and provide excellent customer care.
My resume is attached. I appreciate your consideration and look forward to hearing more about this opportunity.
Dear Mr. Williams,
Lewis Matrix is happy to communicate with your company. For many months, we’ve sold quality printing cartridges. Our clients include reputable printing companies. We want to expand into new markets. Your company’s reputation in this industry is well-known.
We want a 1-year contract with your company. You can expect quality materials, support, and services from us during the contract period.
I hope to hear from you soon. Your company will receive any needed details immediately.
Dear Mrs. Evelyn,
I am writing to express my interest in joining your marketing team. I have five years of experience managing direct marketing campaigns and am currently working as a marketing manager.
I am confident that my broad experience in this field will allow me to contribute significantly to your team’s success.
I look forward to hearing from you to discuss the opportunity in detail.
Dear Ms. Bridget,
I am a computer science specialist who has worked for well-known companies like Cisco. I have four years of industry experience in total. I am familiar with the following features: CCNP, CCNA, EIGRP, DMVPN, MPLS, OSPF, NAT, all Cisco router models, and the ASA 5500 series.
I am confident in my abilities, and after reviewing your advertisement, I believe I meet the organization’s qualification criteria. I am confident in my ability to contribute to your company to the fullest extent possible. My curriculum vitae is included. On request, references are available.
Dear Mr. Val,
I organize regular knowledge-sharing sessions as a paralegal at a commercial law firm. I recently read your blog about the knowledge-sharing program you’re implementing within your commercial litigation team.
I believe my communication and collaboration skills will make me an asset to the team, considering my years of experience.
I await your response.
Dear Mrs. Morgan,
I am writing in response to the job advertisement you posted on your website for the position of school physician. I reviewed the job requirements and believe I am a good fit.
I studied pre-medicine at London University and received my medical degree from a top medical school. I already have the appropriate certifications to practice as a doctor and would like to begin my career in a school setting.
I believe this is the best career choice for me because I enjoy dealing with youngsters. I also hope that this will be a means for me to serve.
For further information, please call 02084695110.
Thanks, I hope to get a positive response.
Dear Madame Potter,
This letter is to apply for a position as a programmer with your company. After my graduation, I learned all of the complexities of the Oracle program. As a form of support, I’ve been teaching programming in Oracle. I’ve even written a few apps for my own use. Each of these programs uses Oracle to automate and simplify monotonous chores.
I believe I have the necessary skills and education to contribute to your organization. I have achieved a skill that allows me to use Oracle for various programming jobs. Your company has a reputation for employing the greatest programmers from all around the world.
I believe I would be an excellent fit in your organization’s programming department. I eagerly await your response.
Dear Mr. Hedley,
This is to advise you that we at ‘Paulsco Construction Works have reviewed your application for the post of senior project manager and believe you are the best candidate for the job. We intend to offer you this position and hope you will respond positively. The following job-related details have been provided for your convenience and information:
Salary Structure: $400,000 per year
Monday through Friday are working days.
Number of days off allowed in a year: 30
Hours of operation: 9 a.m. to 6 p.m.
This is a high-level position in our organization, and everyone who accepts it is expected to contribute all of their experience, knowledge, and expertise to the table.
Please respond to us within one week.
Thank you very much.
MD Paulsco Construction
Dear Miss Jane,
This is to advise you that our firm, ‘Roger and Davis, has chosen to extend to you a letter of intent for the position of secretary in our London headquarters. This is in response to the email application you provided to us.
We are amazed by your qualifications and experience. If you respond positively to this email, an interview will be held, after which you will be assigned to the post.
The following are the specifics of a secretary’s employment at our company:
Monday through Saturday, 9 a.m. to 7 p.m.
Job duties include answering phone calls and visitors’ questions, arranging meetings, responding to mail, etc.
Send us an email if you’re interested in the position, and we’ll get back to you as soon as possible.
Davis and Roger.
Dear Dr. McLendon-Avrvik,
I’m writing to express my interest in Duke’s ASHP-accredited PGY1 residency program. I’ve spoken to current and former residents and am impressed by your program’s chances.
Duke’s PGY1 program has everything I want; Multidisciplinary contacts, research and presentation opportunities, a diversified patient group, and networking opportunities. These components are vital to perfecting my on-the-job training at WakeMed Health and Hospitals and UNC’s Doctorate of Pharmacy program. The many optional rotations will give me good mentoring for my next training phase.
I believe the program’s instruction will help my short- and long-term job goals. I want to gain various skills and engage with patients to become a well-rounded clinical pharmacist. Therefore, longitudinal ambulatory care experience is appealing. My short-term aims are to get a PGY1 pharmacy practice residency and a PGY2. I intend to improve my clinical, research, and administrative skills during my residency.
Please consider me for the Duke PGY1 pharmacy residency.
Download Free Word Doc ⇒ SAMPLE LETTERS OF INTENT
In conclusion, whether submitting a letter of intent for a specific position or simply expressing your interest in working for a firm, ensure that your letter is well written, professional, and demonstrates why you would be an asset to the company in this role.
A well-written letter can help your application stand out, which explains why you are a strong candidate who should be considered. An excellent letter can help you get an interview.