A Letter of Authorization, also called an Authority Letter, is a type of agreement in which one person, known as the principal, authorizes another person, known as the agent, to undertake particular responsibilities or powers to perform the principal’s duties. This letter of authorization specifies the types of responsibilities or functions that the authorized representative, or agent, may carry out on behalf of the principal.
This letter also includes the duration of the agency contract between the principal and the agent. Authorization letters might be tough to write at times. With these Letter of Authorization samples, you won’t have to think much about what to write. You can use this as a guideline or directly use this template.
How to Write an Authorization Letter (Structure, Format, and Tone)
An authorization letter is a formal letter, so it follows a format that is most similar to a formal letter. The name and address of the recipient should go at the top of an authorization letter because such a document is typically delivered in person. Here are the things to note while writing an authorization letter;
- Name and Address: Include the receiver’s name, address, and location
- Date: mention the date on which the letter was written.
- Title: The subject line denotes the purpose of the letter.
- Salutation: Mr., Miss, or Mrs, and then the body of the letter.
- Body: Make sure you mention the name of the person you authorized and the task to be performed clearly. This is done to ensure that the agent does not go outside the scope of their authorization.
- Thank you note: Once you do this, ensure you thank the person for understanding your situation and acknowledging your request.
- Closing: Use a complimentary closing to finish the letter.
- Name and signature: For clarity, be sure to sign and write your name in block letters below your signature.
BEST SAMPLE LETTER OF AUTHORIZATION
To make things easier for you, we’ve written down the body content for some of the most frequent letters of authorization you could need. An authorization letter is used in situations like:
- You’re sick and need someone to cover your responsibilities.
- Giving someone authority over your financial account
- Someone else will pick up some of your vital business paperwork.
- Someone is making the trip on your behalf.
- You want someone else to manage your company, etc.
Below are well-written authorization letters that will guide you:
Letter of Authorization to Manage My Automobile Business
Dear Sir/ Ma,
I, therefore, give Uju permission to manage the sale and purchase of my automobile business on my behalf and act as my representative in this transaction. This authorization is valid from Tuesday, August 21, 2022, and continues through Wednesday, September 14, 2023.
If you have any questions or concerns regarding this, please do not hesitate to contact me at any time by calling the following number: 0803764075 or sending an email to firstname.lastname@example.org.
Please accept my gratitude and best regards.
Letter of Authorization to Collect Documents
I am writing to authorize (name of the person) to act as my representative and collect (types of documents) from (name of the person) ( name of the source). A copy of the name’s identification is attached to the letter.
After arriving at the office to collect the documents, you can use the documents to identify (he/she). The notice will be valid until the next written notice is issued.
Thank you in advance for your assistance.
Letter of Authorization to… (Mention the task)
Dear Sir John,
I (Your Name) am writing to authorize (name of the person to be authorized) to perform (action to be performed) while I am away. You will also find an identical copy of (name of document) enclosed with the letter, which will be used to identify the person when he or she comes to collect the certificates. Please provide her with a duplicate of her certificates.
I appreciate your consideration in this regard. The letter is in effect until I provide notice to the contrary.
(Insert your name.)
Authorization to Collect Registered Mail on My Behalf
My name is Ifeanyi, and I’m writing to authorize Ekene, my brother, to collect the registered mail on my behalf because I won’t be able to do so in person. To avoid confusion, I am enclosing identification proof herewith.
You can get in touch with me if you need anything clarified. Please find my contact information below.
Thank you very much for your patience.
E-mail address: email@example.com
Certificate Collection Authorization
I hereby authorize Raymond to act as my representative and collect my Class 10 and Class 12 mark sheets, UG Degree Certificate, and Transfer Certificate on my behalf because I am hospitalized and will be unable to come in person to collect the certificates by the deadline.
I’ve attached documents to assist you in identifying the authorized person when he comes to pick up the certificates. Until further notice is given, consider this letter to be in effect. Please find the authorized person’s name and signature for your records.
This authorized person’s name (name)
This is the authorized signature:(signature)
Your kind assistance and cooperation are greatly appreciated. If you require clarification, please contact me via phone or email at firstname.lastname@example.org.
Authorization Letter to Access My Bank Account
I am Beena, and I authorize my husband, Jerald, to access my savings account with the account number 03210000253645 from August 28, (year), to September 20, (year), as I will be traveling abroad for a project as part of my job.
I appreciate your ongoing help and understanding. I have attached the identification documents for your convenience. If you need anything else, don’t be nervous about getting in touch with me.
Contact Information: 5689426351 and Email, email@example.com
Letter of Authorization for Child Care
To whom it may concern, I, Mary Clark, mother of Lily Clark, age 2, hereby authorize Julie Davis to perform any acts required to ensure my child’s health while I am away and she is in Julie’s care.
This includes doctor/hospital visits, medication, vaccines, and surgeries. The medical record number for Lily is 12334556. This authorization will be valid from August 20, (year), to October 1, (year).
I appreciate your assistance with this.
Letter of Authorization to Claim
Dear Ms. Chomzy,
I, Roger Merino, hereby empower my wife, Rossi Merino, to make property choices, sign documents, and fill out forms on my behalf. She will also collect my check and other land-related paperwork from your office. I’m also submitting two forms of identification.
I have instructed her to verify all the paperwork and pick up the check from your office on September 14, 2023. You are asked to provide her with full access to the aforementioned grounds. Please call me at 000-0000-000 if you require any further clarification.
Thank you kindly.
Letter of Authorization for Representation
To whom it may concern:
This is to authorize Phyna E. Eckley, my daughter, to represent me at the monthly business meeting to discuss the many developments in the recent projects. She will also be given progress reports from other departments and make the appropriate arrangements as she deems fit.
Thanks for your help.
Eckley, Candice R.
Letter of Authorization to Represent Me at the PTA meeting
Dear Ms. Diana,
This letter authorizes my son, Chris Paul, to represent me at the Parents Teachers Association meeting that will be held on September 19, 2023, at the school premises.
This letter permits him to sign any document on my behalf. Feel free to contact me with this number, 08000574747, if my attention is needed.
Thanks for your understanding.
Template Sample 11
Financial Letter of Authorization
Dear Mrs. Uche,
I am writing to let Ella Okoye, my personal account manager, act on my behalf about checking account #1234567890 while I am out of town between September 1, 2022, and October 31, 2022.
Please call me by September 1st at 6:00 pm if you have any questions. I appreciate it.
Thank you in anticipation.
Template Sample 12
Letter of Authorization for Collection of Documents
Dear Mr. Paul,
This is to permit Bellatrix C. Courts to pick up my daughter Samantha P. Park’s birth certificate. She will also be able to examine any records that may be related to the birth certificate at hand.
Thanks for your understanding.
Template Sample 13
Letter of Authorization to Fly Alone in an Aircraft
This letter is to permit Ebuka Obi, 17, to fly alone to Georgia on the aircraft (put in the flight, airline, and airport details here). After his plane arrives, he will be met and picked up at the airport by his father, John V. Obi.
Thanks for your patronage.
Template Sample 14
Authorization Letter for the Use of Multiple Award Schedule Contracts
Dear Mr. Jeff,
[Insert Company Name] is permitted to place orders under the GSA Multiple Award Schedule program as an alternate source for buying equipment, supplies, and services for the government’s exclusive use and ownership. This power relates to the Task Order mentioned above. Such authority may be exercised at any moment before the [Insert Contract Completion Date].
This order has been authorized by [Insert OCO’s Organization] following a letter dated [Insert Date]. If the terms and circumstances of this order conflict with those of the Multiple Award Schedule contract, the latter will take precedence.
You are only authorized to order the items and services required to complete this task order. All property or services acquired under this authority must be documented, including orders, receipts, inspections, usage, and payments.
[Name of the Contracting Officer]
[Name of Division]
Sample Template 15
Letter of Authorization to Submit Papers on Your Company’s Behalf
Dear Verify Team:
This letter aims to identify the authorized users of the US EPA’s Verify system at [your company]. The EPA manufacturer code for [your company] is [XXX], and this letter is about the [list those that apply].
I acknowledge that the individual(s) mentioned below, whose contact information is contained in the enclosure, works for [your company] and is authorized to submit papers on [your company’s] behalf as well as execute the other responsibilities indicated.
I further attest that we have verified that all users possess valid, current primary government picture IDs, that we have examined the IDs to compare the applicant’s picture to the ID, and that we have noted the ID number, issuer, address, and date of birth on the ID.
If any of these authorized users’ business relationships with this company change (e.g., an employee leaves the company or we do not renew the contract for an agent representing us), I will inform EPA in a letter identical to this one.
Sample Template 16
Letter of Authorization for Account Management
To whom it may concern,
I, Gabriel Paul, have been your bank’s customer since 2004. I opened a regular deposit and savings account with your bank during that time. The specifics of which are included in this letter.
Therefore, I allow my sister, Daniella Paul, to act in all things on my account. I guarantee my complete agreement to this authorization. I am providing verification of my identity and my account statements for the prior two months to confirm my relationship with Daniella Paul.
Please contact me at Paul@gnetmail.com if you require more verification or clarification. This is the verified email address associated with the accounts I hold with you.
Thank you for your assistance.
Template Sample 17
Letter of authorization to Collect My International Passport
To whom it may concern,
I, Cosmas Okafor, authorize Rabbit Travel Agency and their designated personnel/agents to convey the necessary legal paperwork to obtain a passport for me. I hereby authorize Rabbit Travel Agency to act as my agent and fulfill the essential requirements of the passport process on my behalf.
I am giving them permission to obtain my passport. I understand that the agency will not be held liable for any problems arising during shipment and processing.
Thank you very much.
Sample Template 18
Letter of Authorization to Release Medical Records
I humbly request that you give Dr. Joseph Smith my medical records and relevant information regarding my ACL therapy, which I underwent under your supervision from August 12, 2021, to September 13, 2021. These documents will be useful in my future medical care.
Thank you very much.
The authorization letter serves as a tool for providing vital information about a corporation or firm to another person. The letter should humbly and concisely provide all the pertinent information.
Writing an authorization letter means you have legally authorized someone to act on your behalf. You are directly accountable for the acts that occur when you do this, so always authorize someone you trust.