30 Professional Resignation Letter Samples and Templates – Free Word Download

Have you received an improved employment offer? Do you wish to concentrate on your own business? Or is your present workplace no longer a good fit for you?

Regardless of the reason you wish to quit your job, you must provide your employer a strong resignation letter. Like other official letters, resignation letters have their own set of guidelines. You should include certain things and you shouldn’t include others.

Generally speaking, it is best if your resignation letter is brief.

Resignation Letter Samples and Templates

It is frequently accepted professional etiquette to give your boss at least two weeks’ notice before leaving a job. However, you can be expected to give up to 30 days’ notice depending on your position and duties, as well as your company’s resignation policy. Professional etiquette demands a face-to-face meeting in this situation and a letter of resignation with a 30-day notice period.

We would cover anything you need to know about writing a 30-day resignation letter in this post, from its definition to its significance to how to utilize our template and sample letters to create your own.

In this article, we would be providing samples of resignation letters for you to choose

Sample Templates of Resignation Letter

Use proper letter writing techniques when composing your resignation letter, making sure to mention the current date and your company’s address. Additionally, it’s important to maintain a professional and courteous demeanor at all times since, even if you might be quitting due to personal issues, you shouldn’t address them in your resignation letter. Any other topics should be covered in an exit interview.

Template Sample 1

Dear [Name of Manager],

Accept this letter as official notice that I’m leaving [job title] at [business name] effective immediately. My last day will be December 4, 2022 in line with my notice period.

I want to express my gratitude for the chance to hold the post for the previous [period of employment]. During my time here, I’ve learnt a lot and have loved working with my coworkers. I’ll use a lot of what I’ve learned here to my job, and I’ll remember this time as a crucial part of my career.

I will do my best over the next [notice period in weeks] to ensure a seamless transition and will help in any way I can to transfer my responsibilities to coworkers or my replacement. If there is anything further I can do to help with this process, do let me know.

Yours Sincerely,

[Your name]


Template Sample 2

Dear [Name of Manager],

I’m writing to formally inform you that I’m leaving the [job title] at the [business name]. My last day in the office will be December 4, 2022 in line with my notice period.

My daily drive will be cut in half thanks to a new job opportunity, and I can now take out time to be with my family after work. I want to also thank you for all of the chances I have been given here at [business] over the last [years and months of service]. My time here has really been both interesting and rewarding.

I am completely dedicated to helping in the upcoming weeks leading up to [end date] in order to make the transfer go well.

Sincerely,

(Your Name)

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Template Sample 3

Dear [Name of Manager],

I’m writing to let you know that, as of December 4, 2022, I’ve decided to leave [business]. I am aware that it may take a while to acclimate a new employee to the function of [position], therefore I would want to give as much advance warning as I can.

During my time at [business], I have learnt a lot and improved professionally. I appreciate all of your advice and assistance during my work.

If you have any inquiries concerning the tasks I have worked or been working on, don’t hesitate to get in touch with me. I’m delighted to assist with the changeover process in any manner I can.

I’m hoping for continuing success for you.

Regards,

[Your Name]


Template Sample 4

Dear [Name of Manager],

I’m writing to formally inform you that I’m leaving the [job title] at the [business name]. I’ll be leaving the firm on December 4, 2022.

I have learned throughout my time at [business name] that the nature of the position is very different from what I had imagined, and as a result, I would want to investigate alternative options.

I sincerely appreciate all the help and advice you have given me over the period I have worked for the company, so thank you for your understanding.

If there is anything I can do to facilitate a seamless process within the next [notice period in weeks], please let me know.

Sincerely,

[Your Name]


Template Sample 5

[Your Name]

[Address, City, State,]

[Zip Code]

[Phone number, Fax number, Email]

[Today’s date]

 

[Name of the recipient]

[Name of company]

[Address] [Address] [Address]

 

Dear [Name of Recipient]:

Accept this letter as formal notice that I’m leaving [Company name] with effect from [day, two weeks from above]; thank you. The connections I’ve established while working here will stay with me for a very long time.

I’m hoping you can locate someone to replace me with a two-week notice. Please let me know if there is any way I can assist with closing up any loose ends or training my replacement.

I sincerely appreciate the chance to work here.

Sincerely,

[Sign up]

[Name and job title]

CC [Name of copies]


Template Sample 6

Dear, [recipient’s name]

I would want to let you know that, as of December 4, 2022, I will no longer be working for [business name] in the capacity of [name of job].

I am grateful for the chances you have given me to advance professionally during the last [time]. I’ve liked working with [business name] and especially feel grateful to have been given the opportunity as a member of such a kind team.

Please let me know if there is any way I may help through this change. I will make sure that all of my reports are up to date before my last day of departure and am available to assist in training my replacement.

Once again, I’m grateful for the chance to work for [business name]. I’m looking forward to keeping in touch and sending you my warmest wishes.

Yours Sincerely,

[Your name]


Template Sample 7

Dear, Mr. Swanson,

I would like to let you know that, as of June 30, 2021, I will be resigning from my employment as Content Marketing Manager for Emzor Limited.

I am grateful for the chances you have given me to advance professionally during the last two years. M y time at Emzor was quite delightful, and I especially feel grateful to have been a member of a team that was so encouraging.

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Please, inform me if there is any way I may help through this change. I will make sure that all of my reports are up to date and am available to assist in training my replacement.

Once more, thank you for giving me the chance to work with Emzor Limited.

Yours Sincerely,

Jane


Template Sample 8

[Your name]

[Your address]

[Your city, state and zip code]

 

[Date you want to submit your letter of resignation]

 

[Recipient’s name]

[Recipient’s title or position]

[Company’s name]

[Company’s address]

[Company’s city, state and zip code]

 

Dear [recipient’s name]:

Consider this letter as official notice that I’m leaving the [name of the post or title] at the [name of the firm]. [Date of resignation] will be my final day of employment in 30 days.

Briefly describe your motivation for quitting the firm. Working with [name of firm] has been a joy, and I appreciate the knowledge and experience I have acquired while holding the [name of post or title].

I intend to [explain next steps] prior to leaving the organization.

Please inform me of anyway i can help the firm during this transitional period or if there are any questions I can address.

Sincere regards,

Your name.


We have provided different samples of resignation letter for you to choose from, depending on your organization, your country and their preferred method of writing a resignation letter. In this article, we are also going to give you examples of different types of resignation letter to write. Resignation letter for relocation, for family reasons, for retirement or resignation letter for change in career.

Possible Reasons for Writing Your Resignation Letter

  • Family
  • Relocation
  • Change of Career
  • Retirement
  • Illness

This should help you draft yours, if your reason for resigning is for any of those mentioned above.

Template 9

Example of Resignation Letter for Family Reasons

I would want to let you know that, as of December 4, 2022, I will no longer be working for [business name] in the capacity of [name of job]. As you are aware, my daughter put to bed recently and this is her first child, and I have chosen to remain with them and concentrate on supporting them as they raise their family.

I am grateful for the chances you have given me to advance professionally during the last [time]. I’ve liked working with [business name] and especially feel grateful to have been a member of such a kind team.

If there is any way I may help through this change, please do let me know. I will make sure that all of my files are updated before I leave eventually and i will make sure that i am available to assist in training my replacement.

Once again, I’m grateful for the chance to work for [business name]. I’m looking forward to keeping in touch and sending you my warmest wishes.

Here is my email address [your email address].


Template 10

Change of Career/New Career

I would want to let you know that, as of December 4, 2022, I will no longer be working for [business name] in the capacity of [name of job]. Even though I will miss working with you, I have taken a position as [name of role] at [name of new firm]. I want a change in my career path.

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I am grateful for the chances you have given me to advance professionally during the last [time]. I’ve liked working with [business name] and especially feel grateful to have been a member of such a kind team.

I would be glad to know if there is any way I may help through this change. I will make sure that all of my records are updated before I leave and that i am available to assist in training my replacement.

Once again, I’m grateful for the chance to work for [business name]. I’m looking forward to keeping in touch and sending you my warmest wishes.

My email address is [your email address].

[Sign]


Template 11

Relocation

I would want to let you know that, as of December 4, 2022, I will no longer be working for [business name] in the capacity of [name of job]. To be closer to my family, I have decided to move to New York.

I am grateful for the chances you have given me to advance professionally during the last [time]. I’ve liked working with [business name] and especially feel grateful to have been a member of such a kind team.

I would be glad to be informed of anyway in which i may help through this change. I would also ensure that all my books and reports are up-to-date before my last day of work and am available to assist in training my replacement.

Once again, I’m grateful for the chance to work for [business name]. I’m looking forward to keeping in touch and i wish the company all the best.

My email address is [your email address].

[Sign]


Template 12

Retirement

Dear, Mr. Abiodun

Accept this letter as my official notice of resignation from Nostalgic Marketing Solutions, LLC’s role as content manager. 30 days from now, on February 6, 2022, will be my final day of employment.

As you are probably aware, I will no longer be working for the firm owing to my imminent retirement. Over the last 25 years, working for Nostalgic Marketing Solutions, LLC, has been a real joy for me. I shall miss all of my coworkers dearly. I am appreciative of the contacts I have formed and the knowledge I have acquired while holding the role of content manager.

Throughout this 30-day period, I want to keep working and actively participate in the company’s training and responsibility transfer of my replacement. I intend to surrender all work-issued property prior to leaving the firm, which includes my business laptop and mobile phone.

If there is anything further I can do to help the firm during this transitional time, do let me know.

Respectfully,

Igwe Chibuzor

[Sign]


Download Sample Templates of Resignation Letter (Free Word Doc)

I believe this article adequately covers everything that a resignation letter should be or not be. You can either use any of the above as template or you easily copy and paste then edit to fit your reason for resignation.

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